Showing posts with label Information Security Management System. Show all posts
Showing posts with label Information Security Management System. Show all posts

Thursday, September 8, 2016

Need some insights on Information Systems Management design? Please let me know

If you are passionate about what you love to do, definitely you will win! R. Bernardino

  “You can learn new things at any time in your life if you're willing to
be a beginner. If you actually learn to like being a beginner, the whole
world opens up to you.”

― Barbara Sher


Wednesday, March 9, 2016

Virtual Team Challenges

By Raul Bernardino

Introduction:
The globalization and ICT revolution brings a lot of benefit for world communities. We can easily find an expert, talent, and experience person for specific fields. Either brings them to be onsite or just works from remote location.  The technology enables the virtual team works are possible.
The benefits of having the virtual team as follows:
a.     The business will use right expertise for job
b.     Does not need a relocation and it saves cost for the business
c.      The person does not need to resign from current post and leaves family for certain period of time
d.     It creates a creativities
e.      It creates a loyally
f.       Does not need to invest in the human capacity
There are some differences on onsite team and virtual team on the issues of culture, social interaction, and the working environment. The onsite team may direct effect with country and organization cultures which is dynamical progressing as organization and country moves. It is because he or she is present in those cultures environment by person or face to face.  While the virtual team may not has chance to have cross culture effect directly from the country that he or she works for from remote location. However, the virtual team has to aware that they are interacting with different person, culture, and ethical virtually. The virtual team is very much focusing on the task accomplishment of the individuals or group within the time table or schedule as planned.
There are several challenges in the virtual team as follows:
a.     The trust: It is quite hard to build a trust over virtual interaction, while not have a physically meet with the person. The one of the important component to build the trust here is the communication.
b.     The synergy: It is difficult for people to have a synergy while not spend time together. It is also difficult to build a team relationship. However the virtual team lead or manager have to establish schedule for virtual team to meet virtual either with videoconferencing or audio conferencing in order to improve the communication among the team, also discuss the issue the team member faced, including sharing the information.
c.      The Isolation: The virtual team member is working from remote individually. This isolation makes team member feels work alone and some time out of the loop because loss some updates from the rest of the team. For instance team member is not able to participate the virtual team meeting.
d.     The collaboration: Here the virtual team members have to work and thinking independently while manager or virtual team lead has adjust and adapt their styles in managing the team. He or she has to encourage, motivate, and monitor the progress of each individual works.  
e.      The performance review: It is hard for team lead to assess each individual that works virtually. He or she has to establish the reliable quantitative and qualitative measurement for the accuracy of the performance review. For instance establish the result agreement upfront. In the result agreement has to state tasks to executed, indicator of the outcomes, and time line of the delivery.
In Conclusion: The communication is essential part in the virtual team success or failure during programs or projects execution.
 References:
Hall, P. A.V. & Fernandez-Ramil, J. (2007) Managing the Software Enterprise:
Software Engineering and Information Systems in Context. London: Thomson Learning.
Lecture note, MNGSWE_WK2_seminar
Managing Groups and Teams/How Do You Build High-performing Virtual Teams?, [online].
Trautsch, B.R. (Dec.11, 2003) Managing Virtual Project Team, [Online]. Available
from: http://userwww.sfsu.edu/~ceb/b895/btrautsch895.pdf    (Accessed: 14 October 2011)
Kimball, L. (1997), Managing Virtual team, [Online]. Available from:

Virtual team benefits and challenges, [Online]. Available from:

Sasso, A. ( 2008), Overcoming Virtual team Challenges: After Action Review,

[Online]. Available from:  http://www.leadingvirtually.com/?p=25  (Accessed: 14 October 2011)

Sunday, March 6, 2016

Computing Capability and Connectivity’s

By Raul Bernardino
Introduction:
Nowadays computing technology perspectives are to help and fulfill human society needs. Either, they are from professional’s institution of the computing or from software developers industries, they should understand the grass root problems or issues that society that current faced, the society’s trends of using the technologies, the organizations business operations, and other entities needs. These all will enable industries to develop applications and design proper technologies as an interface for helping society.
The application system has to be effective, efficient, reliable, given the accuracy of the measurements, and easy to use or operate in the daily operation. It is also including the safety of the system configurations, friendly environment system, and in line with the norms, society cultures, and the ethicals.
Some of the computing capabilities are able to track down human movement by using data communication over mobile phones, and currency of uses, and it’s including an immigration data. The researchers are tracking at list hundred thousand of people over last six months, etc.
The storage data capability:
In the early computing technology, the capacities of the computing data storages are from 20 Mb to 40 Mb of the IBM personal computer (PC) hard disks and the floppy disks are from 512 Kb to 1.4 Mb. The evolution of the technology and the demands of have the big storages to archive data on disks become a priority to develop furthermore. Therefore, today storage capacity becomes Giga byte, Terra bytes, and Peta bytes.
The purpose of having storage data is to enable retrieving the data whenever it is needed, such to modify the current data, to print for hard copy signed, to manipulate the data, to have the data for decision making process, for the meeting purposes, for sharing data, and etc. Further development of the data storage in globalization era is a data center and the cloud computing. Another relevant question of the data storage as follows:
How much data to be archive? How much data are relevant to the inclusive decision making processes? What data is relevant for the meeting? And so on so for.

The Memory capability:
The term "memory" is often associated with addressable semiconductor memory, i.e. integrated circuits consisting of silicon-based transistors, used for example as primary memory but also other purposes in computers and other digital electronic devices. There are two main types of semiconductor memory: volatile and non-volatile. Examples of non-volatile memory are flash memory (sometimes used as secondary, sometimes primary computer memory) and ROM/PROM/EPROM/EEPROM memory (used for firmware such as boot programs). Examples of volatile memory are primary memory (typically dynamic RAM, DRAM), and fast CPU cache memory (typically static RAM, SRAM, which is fast but energy-consuming and offer lower memory capacity per area unit than DRAM).
The speed capability:
The speed in the computing technology is an essential part of the system configuration. The processors of the computing have to be fastest. For instance all Integrated Circuit(IC) of processors are on the nanosecond (10-9). This will allow processing multiple applications over the computing system faster. For instance: to process the documents over Microsoft word, Excels and power points.  The Microsoft has template to speed up the power design, made auto calculation on excel sheet, modified existing documents, printing existing document for the meeting , and etc. Here the efficient and effective, including the reliable are the measurement for the speed. If we compare to the old function of type write, we will find difficult in preparing the document. It will be time consuming and not effective.     
The capability of connection:
Today globalization needs lot of communication infrastructures in order to make a link from very isolate societies or communities or remote area to communicate with the cities and metropolitans communities or urban areas. The internet network has made lot of contributions to the world society or communities. The connectivity’s has shared the valuable information and knowledge across the countries without a limitation. People can easily interact with the partners around the world. The digital enable people to learn faster than the day before. People have to go to the class, people have to travel far or across to the country to get the information, and etc. Nowadays, it is not an issue anymore. We can have virtual classes, as on-line study, deliver courses and meeting via videoconferencing and audio conferences and etc.    

The access capability:
The accessibility and reliability of the information or data over computing and networks are becoming one of the computing capability measurements. Today’s global computing access becomes a concern to everyone. Therefore computing access has to be managed in order to be able to monitor and manage the performance of the computer itself. The user has to have the accounts and give the privileges to each of them in order to minimized the risk of data confidentiality, protect privacy, allow public share knowledge, and etc.
The fast calculations result capability:
This computing capability makes human been easy to determining decision such as calculating large and complex of issue in Math in excel. For instance: calculating population growth prediction in the statistic models, weather-forecasting, navigating airplane, and etc.
Beside the capability of computing there is relationship with human being activities or issues such as:
The privacy issues:
Nowadays the global communication such internets and social networks communication are publically available even in very remote area that has mobile signal coverage. This is bringing an issue of the privacy.
“The right to privacy in Internet activity is a serious issue facing society.” Walton T.J. (2000)
“…yet on other occasions society questions the state of their privacy, becoming insecure and untrusting with respect to technology.” Robinson, P., Vogt, H., and Wagealla,W. (2005, p.2.)

The ownership:
It’s also very difficult today in determining the ownership of the information or data the internet or in the social networks. It is appear to be anonymous. However in the universities and academics are still looking for protecting the copy rights, such as intellectual copy rights. In other end people intend to have a PIN to secure their assets.

The control:
In order to have full control of things that we have, we have to start to control the connection from our own computer or electronic device; it is including controlling the accessibility of the information or data that we have stored into the technology media. Nowadays, the hacker and crackers are very active in looking for the possibilities such back doors, phishing, and etc., in order to control your machines that have attached wide area network.  Some e.g. is DNS poisoning.

The accuracy:
The global connectivity’s has allowed us to reach and gets right information that we needs in matter of the second. Lot of the internet information has not had preapproval examined from the institutions such university or from the producers. For instance:  We had several issues computer driver that we bought. First we have to consult with the support sited from the producer in order to get the right version of the drivers that we are looking for. We can also ‘Google’ it, in order to get the same information; however its most probably to direct us to other sites that may not solve the problems.
The security:
The security topics are hot issue in today business. The organizations that intend to protect their own information or data is busy investigating solutions for their security requirements. It is including the copyrights and privacies. One of the classic examples is your house. The stranger people can’t enter you house unless you are the one open the door for this stranger. Your door key is your “security key”. So don’t share it to the stranger people.
The global communication and connectivity’s has forced the organizations, companies, and other institutions, to have the information technology policies. This policy is to ensure the security, privacy, and operability of the computing technology in their daily business locations. It is also including establishing the IT standards for the organization and the most important is that the policy is in line with the business need.  It is also need to have IT Master Level Agreement and Server Level Agreement in the organization.
 References:
Adams, A.A. & McCrindle, R.J. (2008) Pandora’s box: Social and professional
issues of the information age. West Sussex, England: John Wiley & Sons, Ltd.
Hall, P. A.V. & Fernandez-Ramil, J. (2007) Managing the Software Enterprise:
Software Engineering and Information Systems in Context. London: Thomson Learning.
Maths Fast Calculation Software Freeware, [Online]. Available from:
Robinson,P.  Vogt,H.  and Wagealla,W., (2005), Privacy, Security and
Trust within the Context of Pervasive Computing, Springer Science + Business Media, Inc. , [Online]. Available from: http://books.google.com.sg/books?id=ya6tY8Mz9OYC&pg=PA23&dq=privacy+in+the+computing&hl=en&ei=HlotTeyoKYaycMav4PAH&sa=X&oi=book_result&ct=result&resnum=3&ved=0CDQQ6AEwAg#v=onepage&q&f=true (Accessed:  16 July 2014)
Stensland, D. and Humanitech(d:d): Merging Humanity with Technology,
[Online]. Available from: http://www.cc.gatech.edu/features/merging-humanity-with-technology (Accessed:  16 July 2016)

Technology On Way To Forecasting Humanity's Needs, [Online]. Available from:

Walton,T.J., (2000), Internet Privacy Law, [Online]. Available from:
Wikis (A.N.) Computer Memory, [Online]. Available from:
          http://en.wikipedia.org/wiki/Computer_memory (Accessed:  16 July 2014)



Monday, February 29, 2016

IT Project Plan Outline

·      By Raul Bernardino

     
           Project Plan Outline
1.0 Goals and Objectives

This section presents a general description of the project along with any general or technical constraints and/or considerations. Please include the sub-sections below.
1.    Project name
2.    Business goals and project goals
3.    Scope
4.    Time and budget constraints
5.    General and technical requirements
6.    Training and documentation
7.    Installation

2.0 Project Estimates
This section presents a set of estimates for the completion of the project, including people, hardware and software. Please include the following sub-sections.
1. People costs
a. Historical or researched data used for estimates (Requires annotation listing where you got this information)
b. Salary requirements
2. Equipment costs (Requires costs for all hardware and software used. It is assumed that all hardware and software will be new).
a. Hardware
b. Software
3. Estimation techniques and results
a. Process-based (use the format shown in section 1.2.1 of the lecture)
b. Second method
c. Triangulation results

3.0 Project Schedule
This section presents an overview of project tasks and the output of a project scheduling tool. The following sub-sections should be included:
3.1 Project task list
The tasks that have been selected for the project are presented in this section.
3.2 Task network
Project tasks and their dependencies are noted in this diagrammatic form.
3.3 Timeline chart
A project timeline chart (Gantt chart) is presented. Please embed the Gantt chart in the document as this is the way end-users would see it.
4.0 Staff Organization
The manner in which staff are organized and the mechanisms for reporting are noted.
4.1 Team structure
The team structure for the project is identified. Roles are defined. Include an organization chart.
4.2 Management reporting and communication
Mechanisms for progress reporting and inter/intra team communication are identified
5.0 Risk Management
This section discusses project risks and the approach to managing them. Please include the following sub-sections.
5.1 Project Risks
Each project risk is described.
5.2 Risk Table
The complete risk table is presented. Name of risk, category, probability, and impact are provided.
5.3 Risk Mitigation, Monitoring, Management Strategy
Discuss a strategy to deal with each risk.
6.0 Tracking and Control Mechanisms
Techniques to be used for project tracking and control are identified. The following sub-sections should be included:
6.1 Quality assurance and control
An overview of SQA activities is provided. Note that an SQA Plan is developed for a moderate to large project and may be a separate document or included as an appendix. Use this section to list your business and technology metrics.
6.2 Change management and control
An overview of software configuration management (SCM) activities is provided. Note that an SCM Plan is developed for a moderate to large project and may be a separate document or included as an appendix. Use this section to describe your procedures for handling change to the specification while in development and the system after the system has been implemented.

Reference:
     Schwalbe, K. Information Technology Project Management, Revised 6th edition

Tuesday, February 16, 2016

Enterprise and Conventional Project Management

By Raul Bernardino

Introduction:
Nowadays, the Information Technology Project Management becomes more intense of using the project management knowledge in order to overcome the failures in the Information Technology projects in the past experience as a lesson learned and prepare for the better of the Information Technology projects management planning in the future. 
What is the Project? There are several attributes of the project can define more as follows:
  1. A project has a unique purpose or idea whereas it has a clear define the objective of the project.
  2. A project is temporary, whereas it has start and end time, e.g. less than two years (one month or two months of the project period).
  3. A project is elaborated and developed by using progressive mode, whereas it has to adjust to the need when move along with the project, e.g. at the very beginning it may has more broad definition or objective however when move along the project it might find the tone and has more specifics and clear of the details.
  4. A project requires the resources, whereas it has from various resources such as human resources (people), cost, other means like hardware and software, etc.
  5. A project has to have sponsor or primary customer, stakeholders etc., for instance the sponsorship has to give a direction to the project manager on how the project output would be.
  6. A project involves uncertainly as well, whereas it has uniqueness and it is difficult to predict the life time of the project.
The project manager has to be effective in managing those attributes above including managing a project team and follow the direction or guidance from project sponsor in order to meet the of project goal.

Project Management is “the application of knowledge, skills, tools and techniques to project activities to meet project requirements” (Schwalbe, 2010, p. 10)

In order to manage the project to be success, she or he, the project manager has to be dealing with a specific project and focusing on project goals whereas it is short term goals and it is relating to a particular project and not to mix with the other project activities.  It has to be concentrate in the trip constraint of the project.
The triple constrains as follows:
  1. Scope:  What activities or works are need to be done in the project, what results that are expected to have, and how those activities are verify the need of customers or sponsor
  2. Time: How long the period of the project to be completed, how team delivery tasks in the schedule, and who can approve  changes is if schedule time is not meet
  3. Cost: How much the cost for the project to be completed, how cost will be analyzed, who can approve the budget if there is a change; 

The Enterprise Project Management is a systematic approach, in order to achieve the organization goals via the continuation of one basis of the project whereas involving the organizational strategies, transforming business activities, improving the operation to be effective, including the developing a project traditionally.

The Enterprise Project Management is a tool to enable the organizations or companies have better management in managing the resources, like as technology, people and processes and also have an efficient collaboration and consistent of project reporting to the managerial lines in the organization or company.

This tool also helps to have better performance and understanding in the project planning whereas fit with system development life cycle (SDLC).
The traditional project management has four main stage of project life time. They are:
  • Concept: in which is coming from system analyst, end user or some one’s idea as a base to develop the system application for instance.
  • Development: in which is system analyst, business analyst, designer, coder, and tester have to develop and prototype the application.
  • Implementation: in which is the end users will confirm the features and developer doing maintenance for the changing or new version etc., including the project teams are responsible for the implementation starting from prototype, testing mode and production mode.
  • Closeout: There are many issues are involving in the closing out of the project. For instance regulation changed, requirement changed, new technology etc.

In conclusion: Lot of agency or companies now is using the enterprise project management to minimize the project cost.

Annexes:



References list:
  1. Schwalbe, K. Information Technology Project Management, Revised 6th edition
  2. Microsoft Leadership in Enterprise Project Management Microsoft Office EPM Solution Customer Research Report [online]. Available from: http://www.epmsolutions.net/assets/solutions/epm_customer_research.pdf  (Accessed Date: May 6, 2011)
  3. Enterprise Project Management [online]. Available from: http://www.scribd.com/doc/35561435/Enterprise-Project-Management-EPM (Accessed Date: May 6, 2011)



Information Technology Project Manger Skill

By Raul Bernardino

Introduction:
The best practice is that the manager has to optimize the organization resources to achieve the goal and objective of the project. He or she can use his or her own experience by dealing with the variety on the projects. Of course he or she has to have basic management background knowledge. For instance Project management Body of Knowledge.
In other part Robert Buttrick suggested the following basic principles on how to manage the projects which are follows:
1.     Be sure that projects are driven by strategy and it is in line with company or organization business strategies
2.     Involving all stakeholders in all phases of the project
3.     Encourage team-work to work as the team, all the time
4.     Communicate clearly all issues (good and bad) to all entities that involve the project

In my own opinion, the project managers are managing the processes that come with projects management. This means that project managers are not work alone. He or she works as a team to make a project successful. He or she has to manage team or people to helping him or her in developing the project, define the clear objectives and goal of the project, mitigate the risk of the project, managing the scope, and work plan. Once the project is lunch project managers have to manage all project activities and control the processes, including have to manage the communication.

Therefore I do suggest the information technology project manager have to have variety skills as follows:
Ø Project management process skills
Ø Communication skills (written and verbal)
Ø Business or technology skills
Ø Problem solving and critical thinking skills
Ø Negotiation, conflict resolution skill
Ø Leadership skills
Ø Strong team builder skills
Ø Strong in the delegation tasks or build trust to the team members skills
Ø Consistent and ethical behavior 

However, not all of the listed skills above are mandatory for project managers to have. Basically project managers have to manage all resources that needed in the project within time line and cost efficiency.

Overall the project managers have to use their skills in every situation because certain skills are use in certain situation only. In other words different situation needs different skills.  

Another example larger project needs a strong leadership, has relevant experiences in the past, has a good team lead and player, has communication skills, has planning skill, and has people skills. For the uncertainty project needs person that has risk management, has expectation management, has people skills, has leadership, and has planning skill.

The leaders have to have a big picture of the project and motivate the team all the time in order to achieve the goal; while the managers have to have a details to meet the specific objectives. Most important is that the project manager has to lead by example.

Conclusion:
Not all skills for the project managers are needed in certain situation of the project management; they are all depends on the nature on the project itself.
The project managers are managing the projects with the leadership and manager role at the same time.


References list:
·        Schwalbe, K. Information Technology Project Management, Revised 6th edition
·        Lecture note, PM_WK1_Lecture_notes University Of Liverpool/ Laureate Online Education (2010), Lecture Notes from Information technology Project Management Module Seminar 1 [Online]. Available from: University of Liverpool/Laureat Online Education VLE (Accessed 7th May 2011)
·        Besner, C., and Hobb, B. (Feb. 26, 2008) Project Management Practice, generic or contextual: A Realty check [online]. Available from: http://onlinelibrary.wiley.com/doi/10.1002/pmj.20033/abstract  (Accessed Date: May 6, 2011)
·        The 7 most important communication skills an IT leader should have [online]. Available from: http://www.techrepublic.com/blog/tech-manager/the-7-most-important-communication-skills-an-it-leader-should-have/622# (Accessed Date: May 6, 2011)