By Raul Bernardino
Introduction:
Autoridade Nacional do Petroleo is a government of
Tmor-Leste independent institution based on decree law 20/2008 whereas to
administer all mineral resources within Timor-Leste territory and Joint Development
area with Australia.
As an independent institution, the IT team is
focusing on manual business administration processes and turns it into the
digital processes.
We are able to build employee database application
which has integrated with workflow, asset allocation, leave forms, document
registrations, document integrity and so forth.
This application has capabilities of a cross
platforms, a workflow, a social networking, single sign on, and open standard.
We use IBM notes as a platform of the application.
The applications are integrated with email, calendar, contacts, website, and
other databases.
We progressively turn papers works into the
electronic modes. The main objectives of having digital processing are to
support office in the green environment and availability of data whereas easy
to access from any-where and at time without decreasing the integrity and
confidentiality of the information as whole.
What are the project’s aims?
The resulting project outcomes will produce a methodology which may be utilized by any organization or institution or become a role model of system integration and cost effective. The purpose of this methodology is to analyze the existing IT systems and plan for the implementation or upgrade to a new system based on a modern integrated social framework. The qualifications of the system will be assessed using the following guidelines:
- Cost effectiveness; the resulting system should produce a significant Return On Investment (ROI) based on: The business requirements and needs, reduced workload, reduced duplication of data entry, reduced infrastructural investment for the additional data storage and processing data which includes easily manageable data.
- Ability to integrate with other systems; the existing system should be tested on whether or not it is based on open standards. Additionally, their ability to exchange data with other applications within the existing systems and with newly adopted application systems will also be assessed. Therefore, I recommend the cross platform system and open standard which will easily adapt to any additional requirements of an application within the existing systems without having to build a new green field IT system.
- Workflow capabilities; the ability for existing systems to identify the roles, routes, and business rules applicable to objects moving through the system.
- Level of Single Sign On (SSO) integration; where there are multiple systems in place, what is the level of SSO capability between those systems? i.e.: how many user names and passwords is each user required to remember?
- User interface standards have been developed and are being followed; standard user interface guidelines result in intuitive systems that require less user training and lower implementation costs.
- Where data duplication exists across the system; a single data on the system will reduce the cost of storage, maintenance and staff.
- Social capabilities; to test whether the existing systems are based on social capability. The social capability has become an integrated part of technological development and is used to enable connections with team members virtually (meetings, conferences, etc) in order to speed up the decision making processes(e.g. easily identify the professional or person to be consulted or connected, with establish professional and private networks, and improve the communications and work life balance). The focus is sharing information and knowledge in the hopes of having information integrated into the system; the aim is to have team members able to connect, communicate, coordinate and collaborate.
- Meet regulatory requirements; the system should be tested to establish whether the existing systems are based on official or governmental regulation. Regulations such as to set a document or information as confidential, private, or public, and to establish ownership through secure internal or public networks.
What is the proposed solution?
The proposed solution is based on open standard and cross platform application. It is a secure and integrated system. The proposed system capabilities are as follows:
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A database application,
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A powerful workflow,
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User interface standards,
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Single sign On (SSO),
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A single directory,
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Cross platform capability,
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Open standard,
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A scalable system and applications,
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Document management (Document audit: stages, versions, security, and
document histories or logs),
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Domino Attachment and Object Service (DAOS) in order to save storage
space,
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Social framework,
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Decrease existing licenses; e.g. Microsoft office, Windows OS and server
licenses,
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And most importantly, it must meet internal regulations which have to
maintain a secure communication between internal and external parties and ne
able to coordinate and collaborate with the existing knowledge.
Conclusion: Any planting
system should has ROI, secure, integrity and available for those who need to
use.
"These concept was short listed in the computerwekly.com on June 6,2014" please click the link http://www.computerweekly.com/news/2240221770/Computer-Weekly-European-User-Awards-for-Enterprise-Software-Shortlist-2014
